§ 10-642. Reproductions

   (a) Destruction authorized. -- With the written approval of the State Archivist, the head of a unit of the State government or of a unit of a county or municipal corporation may destroy original material that has been photographed, photocopied, or microphotographed if:

   (1) the head offers the original material to the Archives, but the Archives declines to accept;

   (2) the copy is made in a manner that meets the standard of quality of the Archives for permanent photographic records;

   (3) the copy is placed in an adequately accessible container; and

   (4) provisions are made:

      (i) for the preservation, examination, and use of the copy in a manner that the Archives approves; and

      (ii) as to a record that a statute otherwise expressly requires to be kept permanently, for the copy to be available, on request, in the same manner as the original material.

(b) Conditions. --

   (1) After materials are destroyed under this section, the head of the unit shall send to the Archives:

      (i) a list of the materials that were destroyed; and

      (ii) a certificate of destruction.

   (2) The State Archivist shall keep each list of the materials destroyed under this section. The list shall be available for public inspection at reasonable times.

HISTORY: 1984, ch. 286, § 5, 8.