§ 13-202. Disclosure of information; maintenance of records

   (a) Disclosure to outside person. -- After a solicitation is issued and until a recommendation is made by a procurement officer, a procurement officer may disclose to a person outside the Executive Department only:

   (1) whether a decision has been made regarding a solicitation; and

   (2) information that is available to the public under § 10-611 through 10-628 of the State Government Article.

(b) Recording inquiries from outside source. -- After a solicitation is issued, a procurement officer shall record and include in the procurement file the following information from an inquiry from a source outside the Executive Department:

   (1) the date and time of the inquiry;

   (2) the name and affiliation of the person making the inquiry; and

   (3) the substance and nature of the inquiry.

(c) Maintenance of file. -- A procurement officer shall maintain a file on each procurement that includes:

   (1) a record of all inquiries required to be recorded under subsection (b) of this section;

   (2) all written solicitations by an agency or unit;

   (3) all offers received;

   (4) all internal and external correspondence regarding the procurement;

   (5) written documentation from the procurement officer describing efforts to confirm the information in the affidavits submitted by the successful bidder or offeror; and

   (6) the final contract.

HISTORY: 1999, ch. 302.